Outlook True Archive

 

When working out which messages to archive, Microsoft Outlook bases its calculations on the date a message was "Last Modified", NOT the date on which the message was originally sent or received. As a result users often find that many messages are not archived by Outlooks built in archiving facility.

The "Last Modified" date is changed by a number of actions such opening or forwarding a mail message (see below). This is where Outlook True Archive comes in. Outlook True Archive allows you to select which date to use when performing an archive.

Outlook True Archive features:

• Select the folders you wish to archive.
• Select mail messages by date received, date sent, date last modified.
• Move or copy matching messages to the destination, or just delete them.
• Preserves message received & sent time stamps in destination.
• Create an Archive .PST file if one does not exist.
• Select source and destination for moving mail out of / back into your main PST file.
• Choose to include or exclude "No Archive" items.
• Choose to include or exclude unopened mail items.
• Preview mode allows you to see totals before performing an archive.
• Set the archive task priority to Normal, Medium or High.
• Export messages to a disk folder in MSG format, EML, HTML, TNEF or plain text format
• Import messages from a disk folder in MSG or TNEF format.
• User defined filenames for message export.
• Update the "Last Modified" time stamp of selected messages within the PST to the original received date or sent date.

 

 

Last Modification Time stamp Updating

Starting with v.1.0.12, Outlook True Archive allows you to update the "Last Modified" timestamp of messages inside the PST file. The internal Archive facility of Microsoft Outlook will then operate as one would normally expect (see "Why You Need Outlook True Archive", below)

You should be aware: In order to update the time stamp inside a PST your PC’s Real Time Clock must be reset to the relevant date and time for each message processed. Resetting the RTC can have a negative impact on open documents and running applications. It is strongly advised that all documents and any running applications are closed when selecting this option. For only this reason, some may consider this an option of "last resort".

Vista Users: If you are running an Update Timestamp task on a Windows Vista machine then you must run the application with administrator privileges.

Why You Need Outlook True Archive

When you Microsoft Outlook to archive a Mail message folder, Outlook determines the message age from the Sent timestamp, Received timestamp, or from the message's Last Modified timestamp, whichever is later. As a result you may find that your messages are not archived because the Last Modified date/time has been updated.

The following actions will change the message's modified date/time:

• Forwarding.
• Replying.
• Replying to All.
• Editing and Saving.
• Moving or Copying.

Copying or moving the message to another message folder does not always change the Last Modified timestamp; if the destination folder is a Personal Folders file (.pst), the timestamp does not change. If the destination folder is an Exchange Server Mailbox or an Offline Folders file (.ost), the timestamp does change. For Microsoft's take on this issue please see he following knowledge base article:

Message Modification Date Determines Archive Date

All this for an introductory price of 19.95 - click the Buy Now link above.

Leave feedback or ask a question here.